Create Business Email Account Outlook – An email address is the simplest form of your online identity. It allows you to send and receive emails with anyone, create an account on various websites or apps, receive email newsletters from interesting people, receive important alerts, apply for jobs, etc. It’s quite common to see “cool” or “cool” email addresses created years ago when users were in high school or college, such as “[email protected]”, “[email protected]” or “[email protected] msn.” com”. However, these credentials are a very bad idea when using your email account for anything remotely professional. Whether you’re looking for a job, running a business, or building your network, you absolutely need a professional email address.
A good professional email account used on a resume or on a business card makes a good impression without being offensive. While there’s no law against using your email address in high school, it will almost certainly do you more harm than good, and there’s a good chance you’ll get fired by recruiters and hiring managers. In this article, we will explain what a good professional email format is and also give you great ideas and examples on how to create a professional email address.
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There are several email providers available on the internet today that allow you to sign up for a professional email address. While you can create a professional email account on services like Gmail, iCloud, Outlook and Yahoo, there are also other great options like FastMail, ProtonMail, Zoho Mail. Many of these email service providers offer paid plans that allow the use of a custom domain, which is especially useful when you run your own business. Using a professional email address with a custom domain gives the business much more leverage. Scroll down a bit to learn more about using a custom domain for a professional email address.
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Unfortunately, the internet has several billion people online. This makes it very difficult to get your own professional email address. Today it is almost impossible to get an email address with the format [email protected] If you are stuck in the same boat, here are some different ways you can try to get a professional looking email account.
Although creating a professional email address is not a difficult task, there are a few things to keep in mind:
The most standard and recommended format for a business email address is obviously the [email protected] format. But there are other ways to get a professional email address, such as:
You can also use an underscore to separate names, although a period is more common these days. In general, it’s best to avoid numbers in your business email address, but you can use them if the situation calls for it. Some sites also recommend including your city, profession, or skill set in your professional email address. We don’t think this is a good idea and generally discourage it. Your career may take you to different places and your skills will evolve over time, so [email protected] and [email protected] will quickly become unwanted.
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Here are some great examples of professional email addresses that you can get inspired by. While there are no hard and fast rules to follow, it is recommended that you follow one of these formats. Let’s take the example of two imaginary people: Jason Smith and Jessica Graham-Cumming
If you run a successful business or are just starting out, it is considered a good idea to use a custom domain name for your email account. Think about it, if you are selling a service or product to potential customers, what would you most like to have printed on your business card? [email protected] or [email protected]? A custom domain creates confidence in potential customers that you are serious about your business and not a pop-up.
Most of the time, the custom domain you use for your business email address is just the main domain you use for your business website, but in some cases it may be different. Today, setting up an email account with a custom domain is fairly easy, and most email providers will offer you the choice of a custom domain when you sign up for a paid plan.
There are several good email providers that offer business email hosting. Google’s G Suite offering is undoubtedly the most popular email service for businesses, along with Microsoft Office 365, FastMail, Zoho Mail and others.
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If you have multiple departments in your company, your company email address format will look like this:
For employee email accounts, just as we explained the format for professional email addresses, it’s a good idea to follow one of the following formats
However, if you are a small business and don’t need a plethora of email accounts, we recommend setting up [email protected] which can be used as a multipurpose email account for general inquiries, sales inquiries, support emails, etc. “Hello” is a widely accepted greeting and it works well here.
Once you’ve set up a professional email address, you can start using it to its full potential with the Spark Mail app.
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Download Spark for free and upgrade to the best email experience. If you’re running a business with two or more, check out Spark for Teams.
Essential Reading Introducing Spark 2.0: Revolutionary email for teams 83856 How to prioritize emails in your inbox by marking them as important 309 How to reduce email overload and avoid inbox overload 758With everything happening online and in the cloud, we have each time an email account and use our email address for all our communications. In addition, our email address has become our online identity and the basis for all personal and work-related services we use. Therefore, it is important to have different email accounts or, at least, different email addresses for personal and professional communication purposes. Our business email address should only be used for work-related and professional communications.
A business email address is what you primarily use to communicate with business partners, colleagues, customers and partners. Only if your business email address includes the custom domain name you registered for your business will it become a professional email address. A professional email address is the email address used for business communications, which is based on your custom domain name. In other words, a professional email address is one that contains your business name, in the form of a domain name.
When you create an email account from a popular email service provider with a generic domain name, you can even choose a cool name or a fun acronym for your personal email address. But when it comes to business communication, your email address and the email addresses of your employees should not be random. Following the rules of email etiquette, as well as having a professional email address, will help you write effective emails, show your professionalism and promote your brand.
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Your email address should be based on your domain name and have a professional feel too. A professional email address gives you the following benefits:
To maintain consistency when creating email accounts and to ensure that all employees have a professional email address, you need to plan and decide on the format in which you want your users’ email addresses to be received.
This is one of the most used email formats worldwide. This type of email address looks professional as it includes both first name and last name. In an organization, even if there are several people with the same name, the possibility of the same last name is much less, making the connection between the user and the email address less clear. This format is suitable for businesses of all sizes. Even in the case of startups or small businesses, this will help with long-term planning and help avoid conflicts if the organization expands multiple times.
This is another popular format used by organizations around the world. This email address format is preferred because it is personal and easy to remember, as it is short and includes the user’s name. However, conflicts can arise when people have surnames that start with the same initials. Most administrators prefer this format and use a shortened form of middle name or two letters of middle name to avoid conflicts.
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Customers and business contacts will be able to easily identify the sender of the email and contact them. This is ideal and very suitable for startups and small businesses with 10 users or less. But as the company/organization grows, there can be conflicts based on user names, and this confusion becomes even more complicated when both have customer-facing roles. It also creates confusion in internal emails when there are several with the same name. This format is only very popular because the addresses are easy to remember.
For larger organizations, instead of assigning email addresses in this format to all users, you can assign email addresses in this format as
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