Create Free Business Email Online – » Blog » Beginners Guide » How to Create a Free Business Email Address in 5 Minutes (Step by Step)
In this article, we will show you how to create a free business email address in less than 5 minutes.
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A professional business email address has your company’s custom domain instead of a generic Gmail or Yahoo account, for example: [email protected]
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Since anyone can create these public email accounts, it becomes more difficult for customers and other businesses to trust such email addresses as legitimate business email accounts.
The best part is that you can get your own custom business email address for free, which means there’s no excuse not to get one.
If you want your customers and other businesses to take you seriously, you need to start using a professional business email right away.
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We show you two different methods and you can choose the one that best suits your needs.
The first method is free and quite easy to install, while the second method has a small fee, but it offers many more features.
This method is simple and available to almost anyone who has a website. It allows you to create a business email address for free.
When creating a small business website, you need to purchase a domain name and sign up for web hosting.
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What most newbies don’t know is that many WordPress hosting companies offer free business email services as part of their package.
Domains typically cost $14.99 per year and website hosting starts at $7.99 per month. If you were to use a paid email service, you can add another $5 per email account.
Fortunately, Bluehost, one of the largest WordPress hosting companies in the world, has agreed to offer users a free domain name and 60% off hosting.
This means you can start your business website for $2.75 per month (and it comes with a free business email address).
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This will bring you to a pricing page where you need to click the “Select” button under the plan you want to use.
After you choose your plan, you’ll be prompted to choose your domain name. You must enter your company name and click the “Next” button.
Bluehost will now check for the availability of a domain name that matches your business name. If it doesn’t, it will show you some other suggestions, or you can search for another domain.
For more advice, check out our guide on how to choose the best domain name for your business.
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Choosing a good domain name is important for your business, but don’t spend too much time on it or you will never pass this step.
After choosing your domain, you’ll need to add your account information and complete your package details to complete the process.
On this screen you will see several items that you can buy. We do not recommend selecting them at this time. If you need them, you can always add them later from your account.
You will receive an e-mail with information on how to log in to the web hotel’s control panel. This is where you manage everything, including site administration, business email accounts and other settings.
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In your hosting account control panel, click on the “Email and Office” tab and then click on the “Administration” button.
Now you can enter a username for your email account. Your username will appear before the @ symbol in your email address.
You must also enter a password for your email account. You can click the “Generate” button to automatically generate a unique, strong password.
Now that you’ve created your free business email account, the next step is to learn how to use it to send and receive email.
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After creating your email, you will be directed to the “Email Accounts” page. You will see your newly created email address listed there.
This is a good option if you don’t want to use an email client on your desktop or a mobile client on your smartphone. The downside is that you have to log into your hosting account every time you want to check your email.
To connect your email to your mobile phone or computer, you can follow the instructions to configure it on the right side of the screen.
Note: The process of creating a business email is almost the same as with other web hosts that offer CPanel such as SiteGround, HostGator, DreamHost and InMotion Hosting.
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Google offers professional business email addresses with Google Workspace (formerly G Suite) which includes Gmail along with other productivity tools such as Docs, Drive and Calendar for business.
This method is not free, but it allows you to use a Gmail account for your professional business email under your own name.
We use G Suite for our corporate email here. It comes with all the best email functionality you need, including a smart spam filter, conditional email forwarding, two-factor authentication for security, and much more.
Next, let’s look at how to set up a business email address with G Suite.
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The starter plan for Google Workspace costs $6 per user per month. It gives you access to Gmail, Docs, Drive, Calendar and audio/video conferencing with 30GB of cloud storage per user.
You also need a domain name that you can purchase during registration. If you already have a domain name and website, you can use your existing domain name with G Suite.
On the next screen, you will be asked to enter the name of your company, the number of employees and the country in which you are located. You can only register for 1 user account, or select a number of employees.
Note: You will be charged per user account, so it is better to start small. You can always add more users if needed.
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In the next step, you will be asked to enter your personal contact information, including your name and email address.
After that you will be asked to choose a domain name. If you already have a domain name, click “Yes, I have one I can use”.
If you do not have a domain name, click “No, I need one” to register a domain name.
If you need to register a new domain, you will be charged separately for registering a new domain. The price of a domain name will be displayed on the screen and usually starts from $14.99.
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If you are using an existing domain, you must verify that you own the domain. We’ll show you how to do this later in the article.
After choosing your domain name, you will be asked to create a user account by entering a username and password.
This username will also be your first business email address, so you must choose a username that you want to use as your business email address.
In this step, you complete the G Suite setup by adding users and connecting it to your website or domain.
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On the setup screen, you will be asked to add more people to your account. If you want to create more accounts for your employees or departments, you can do so here.
You can also just click on “I have added all users’ email addresses” and click on the “Next” button.
Remember that you can always add more users to your account and create their email addresses later if needed.
If you’re using G Suite with an existing domain, you’ll be asked to verify that you own the domain. To do this, you will now see an HTML code snippet that you need to add to your website.
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There are also other ways to verify your ownership. You can upload an HTML file to your website using an FTP client or a file manager in the control panel of your hosting account.
If you don’t have a website, you can use the MX registration method to verify that you own your domain. You will see step-by-step instructions for doing so once you have selected this option.
For the sake of this article, we will assume that you already have a WordPress site and we will show you how to add the validation HTML snippet in WordPress.
First, go to the admin area of your WordPress website to install and activate the Insert Headers and Footer plugin. For more information, see our step-by-step guide on how to install a WordPress plugin.
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After activation, go to Settings » Insert Headers and Footers and paste the HTML code you copied from G Suite under the “Header Scripts” section.
Now switch back to the G Suite setup screen and click on the checkbox that says “I’ve added the meta logo to my home page”.
You will then be prompted to enter MX records for your domain. We’ll show you how to do it in the next step.
Note: This section is for users with
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