How To Make A Gmail Business Email – Starting a small business can be a costly investment, and one of the first things entrepreneurs skip is setting up a professional business email.
This is a big mistake because when customers see a Gmail account, it gives the impression that you are not a professional company and lack credibility.
How To Make A Gmail Business Email
Having a valid business email address goes a long way in demonstrating that you are a credible and genuine company that a customer can trust with their money.
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If you’re a business owner who uses Gmail and are ready to start using professional business email, you may need to reprint your business cards, but you don’t need to delete your Gmail account!
When I started my freelance web design business, I didn’t have a company domain or email. So I created a Gmail account.
Customers who already had my Gmail email sent me information, but my new customers sent information to my business email, and I had to verify the email at several points.
Then I discovered a nice feature in my Gmail account that allows me to send and receive my business emails and manage everything in one place!
Creating A New Email Account
Before sharing with you the 8 steps to start using your business email in your Gmail account, I want to clarify that this tutorial assumes that you have already set up a business email address.
If you want to create a free business email, follow my Zoho Mail tutorial, then come back to this post.
The first thing you need to do before accessing your Gmail settings is forward your business emails to your Gmail account.
Since there are so many different hosting companies and server setups, I won’t be able to explain how to do this in the tutorial. You will need to contact your hosting provider for assistance.
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Next, we will specify the SMTP server settings for outgoing mail. You have to get it from your web host.
Now that you can send business emails from your Gmail account, there are a couple of other settings you can use to make things easier.
Unfortunately, by default you will reply as your primary email address. So, if someone sends an email to your business email address, you should follow the steps below to ensure that you automatically reply with your business email.
After following this tutorial, you should be able to set up professional business email and send and receive emails from your Gmail account!
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This article was co-authored by writer Nicole Levine, MFA. Nicole Levine is a technology writer and editor for . She has more than 20 years of experience creating technical documentation and leading support teams at large web hosting and software companies. Nicole also holds an MFA in creative writing from Portland State University and teaches composition, storytelling and magazine creation at various institutions.
Looking for the easiest way to create an email list in Gmail? By creating labels in Google Contacts, you can easily build group mailing lists without having to sign up for another service. This tutorial will show you the easiest way to create your email distribution list in Gmail.
This article was co-authored by writer Nicole Levine, MFA. Nicole Levine is a technology writer and editor for . She has more than 20 years of experience creating technical documentation and leading support teams at large web hosting and software companies. Nicole also holds an MFA in creative writing from Portland State University and teaches composition, storytelling and magazine creation at various institutions. This article has been viewed 4,088,765 times. the content is free. When you make a purchase via referral links on our site, we earn a commission. Read more
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Need help setting up Google Workspace (formerly G Suite) for your website to get a professional email address?
The Google Workspace service can help you with many things, but one of the most important features is that it hosts your mail for you and allows you to use the Gmail interface with your own domain name (
In this tutorial on setting up Google Workspace (formerly G Suite), I’ll walk you through each step required to get Google Workspace working with your website and manage your professional email address.
Eventually, you’ll have an active email account hosted through Google Workspace, plus access to all other Google Workspace features (Google app,
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). A well-configured G Suite/Google Workspace is just as useful for small businesses with a small number of employees, even nonprofits.
Here’s a quick overview of the steps you need to follow to set up Google Workspace with your website and professional email address:
If you have already set up email through your domain host, use that email in the Current email address box. Alternatively, you can enter a personal email address:
Then indicate if your business already has a domain name. If you already have a website that you want to use with Google Workspace, select Yes, I have one I can use:
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Next, you’ll need to enter a secondary recovery address, which you’ll use if you can’t access your primary email address. For example, you can enter your personal Gmail account here, if you have one:
You then need to enter a username and password that you use to log into Google Workspace. By default, your username will be your company email address (
Once you complete the wizard above, you will see a confirmation that your account has been created, as well as a button to go to settings. Go ahead and click that button:
If you want to give other people access to your shared Google Workspace account, click Get started next to Add people to your Google Workspace account. You will then be able to add other users.
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If you’re the only person who will use this Google Workspace account, check the box for me to add each user’s record… and click Next:
This is when you start digging into the more technical aspects of how to set up Google Workspace (G Suite).
To help you do this, Google will try to find out where your domain is and provide directions.
Help, i’m going to show you how to do things with cPanel, which is the hosting dashboard (usually part of your hosting account) that most web hosts use (especially budget web hosts). If your host doesn’t use cPanel, you may need to consult your host’s support if Google’s instructions aren’t enough on their own…
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To get started, log into your host’s cPanel dashboard. Next, look for the Advanced DNS Domain Editor tool:
You then need to use the form to add a TXT record containing the information from the Google Workspace (G Suite) website:
Next, you have to complete another technical step and add something called MX Records. These are the things that allow Google Workspace (G Suite) to handle email for your new domain name.
Again, I’ll show you how to do this with cPanel. However, if your host doesn’t use cPanel, you may need to contact your host’s support staff.
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Then select your domain name from the dropdown list. Next, you should see a default button for the Google MX Set. That’s all you need to click! You don’t need to do things manually:
You see the completed Google Account option, you can open the Advanced MX Editor from your cPanel dashboard.
You can then manually delete the existing entries and then use the form to add the following entries:
Once you’ve added the entries, go back to the Google Workspace (G Suite) interface and click the Verify domain and set up email button:
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At this point, you’ve set up Google Workspace (G Suite) and your professional email address should work.
You can switch to your new Google Workspace (G Suite) account by clicking the icon in the upper right corner.
And if you need to manage your Google Workspace (G Suite) account, such as adding new users or managing apps, you can do it from the Google Workspace (G Suite) admin console:
Have more questions about setting up Google Workspace (G Suite) with your WordPress website or professional email address? Let us know in the comments and we’ll try to help!
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