How To Set Up An Alternate Email Address

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How To Set Up An Alternate Email Address – If you send cold emails or plan to in the future, it’s time to set up a new email address on a new domain. If you’re interested in submitting, check out this post we wrote on the topic.

When you decide to increase your cold email volume, having an alternate email address and domain is a building block that will help maintain the reputation of your primary domain.

How To Set Up An Alternate Email Address

Even if you don’t immediately rate your cold emails with responses, there’s nothing wrong with creating alternate email addresses. You never know when you need it.

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Like a good bottle or scotch, a domain (and email address) gets better with age. I recommend that you create your new email address on a new domain.

ColdEmail.io was a parked GoDaddy domain. First we set up the domain to redirect to Replyify.com, and an alternative (and better) redirect option is to create a landing page for the domain using a site like Inbounce. You can use Inbound for some really cool stuff, like the 7-day cold email course created on the get.replyify.com subdomain.

Bonus points if your landing page matches the messages in your cold email campaign.

You don’t need an engineering degree to set up a new email address. Click on the tweet

Add A New Email Address To Your Account

But if you’ve never done this before, or it’s been a while, this post will save you a lot of time.

Below you will find a step-by-step guide to quickly set up a new Google GSuite email address selected for cold email.

This post goes over how to maintain a domain that is linked to an existing Gsuite account with a domain purchased from GoDaddy. If you want to keep it really simple, buy your domain from Google.

3) Select the option to add another domain and enter your domain name, then click “Continue and verify domain ownership”.

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Google should automatically detect that Godaddy is the domain registrar. Click on the red “Confirm” button. A new window will appear asking you to login to GoDaddy. After logging in, you will be asked to take about 60 seconds to verify that you are a Google owner. If that doesn’t work, Google will offer you alternative verification methods, such as adding a TXT record.

4) Once your domain is verified, you will be asked to create a user. Name, email address, phone number, etc. Enter and save.

If you have billing set up in your GSuite account, the new user you create will automatically start paying a monthly subscription of $5. If you have not created an account, you will be asked to select a plan. A base of $5 should work fine.

5) Time to set up your MX records. This should pick up GSuite (Gmail) as the email service provider for your newly created email address. On the Google Admin Domain page, click “Set up Google MX Records” and it will link you to this page.

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6) Now it’s time to protect your emails from the spam folder by setting up SPF record and DMARC. An SPF record is used to prevent unauthorized email from being sent from your domain. When you send an email to someone, the email server checks the SPF record, which verifies that you sent the email.

Cold email (or any email for that matter) is like going to a customs official without an SPF record, traveling abroad without a passport, being rejected or detained (ie – ‘sent to the spam folder’). .

Sending #coldemail without an SPF record is like going to customs without a passport. Click on the tweet

The GSuite MX records we install require a Google specific SPF record and detailed instructions can be found here. If your email is hosted somewhere other than Google, you can contact your email provider or domain owner’s support department for specific instructions.

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Go back to Godaddy DNS Manager (Login > Domains > Manage > DNS) and click Add. If you already have an SPF record because you’re using an external gateway (ie a marketing automation system like Sendgrid), edit the existing record and add: _spf.google.com~all. Having more than one SPF record can cause authorization problems. If you do not have an SPF recordset, follow the steps below.

8) Now it’s time to check your SPF record. This is one of the most important shipping factors (read this).

So far so good? On the SPF verification results page, you may see two warnings that DKIM and DMARC are not configured.

Each time you change MX records, it may take up to 72 hours for your new records to be published. The duration depends on your hosting company and can be as little as 72 hours; However, email sent to your domain may be dropped during this time. While there’s no way to completely avoid downtime, there are steps you can take to avoid downtime when transferring to G Suite email, and you can Read more about here.

Secondary Email Address

To avoid future delivery issues with this new email address, I recommend adding your DKIM and DMARC as soon as possible.

DKIM verifies that the message content has not been tampered with. SPF defines the domains that can send messages for your organization. DMARC determines how your domain handles suspicious emails.

Use the DomainKeys Recognized Mail (DKIM) standard to prevent email breaches. DKIM adds an encrypted signature to the header of all outgoing messages.

If you don’t enable email signing with your DKIM key, Gmail signs all outgoing messages with this DKIM domain key: d=*. Gappssmtp.com. Email sent from servers outside of mail.google.com will not be signed with a DKIM key.

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If you don’t configure DKIM, Gmail uses the default DKIM, which works fine, and they recommend using your DKIM. If you want to choose a dealer and create your own DKIM, follow the instructions here. https://support.google.com/a/answer/174124?hl=en&ref_topic=2752442

I decided to create a unique DKIM for ColdEmail.io and the first step was to go to the G Suite settings for Gmail. ps – Make sure you are logged in as an administrator for the correct domain when making this change.

Click on the “Email Authentication” setting, then generate a DKIM key. Access your DNS domains.

Create/add a new TXT record to DNS. “google_domainkey” goes to “host” and a long string is placed in the TXT value section. TTL can be set to 1 hour and then saved. Go back to Google Admin.

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Click the “Start Verification” button (bottom right). After a few seconds, you should see a green checkmark indicating that your domain has been approved and is ready to transfer. If you get a red error message, wait a few minutes and try again. Below you will see a successful implementation of DKIM.

Spammers can spoof the “from” address in email messages to indicate that the messages are coming from someone at your domain. Gmail supports domain-based message authentication, reporting, and correspondence (DMARC) to prevent this type of spam. Google has specific instructions here.

Note that whenever you change your MX records, it may take up to 72 hours for your new records to be published. Making this change over the weekend is the safest option if the email address is used elsewhere. If it’s a new email, there’s no time like the present to get started.

Then create your first campaign, add contacts and activate the “Hot Account” feature to expand your email delivery over the next few weeks.

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Drop us a note at Replyify.com and let us know you’ve completed the steps because we have a special surprise waiting for you.

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