How To Set Up An Outlook Email – One of the actions usually associated with the launch of a company website is the creation of a company email under the same domain. For most small businesses, it is sufficient to use a free e-mail account with eg Gmail or Outlook. But if an organization wants to increase its online presence, it will usually use the company email.
The jump to this type of e-mail can cause several problems if we do not configure it correctly at the beginning: from the inability to send or receive e-mails, to the saturation of the storage space associated with each account.
How To Set Up An Outlook Email
In this article, we will review the process of creating and configuring company email and how to use Microsoft Outlook specifically as your primary company email channel.
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Before we start with the implementation of the company e-mail, we must have prepared a series of data, which are usually provided by our hosting, domain or mail provider. The minimum information we need is:
This is the most common field when configuring company email. There are other variables that can affect our account, which our provider must detail if we really need to change it.
Once we have the basic data to configure our company email, we need to select the program or app we want to manage it. Whether we access company email from a computer or use our smartphone, usually the steps to get started are as follows:
If everything is good, we will complete the company email configuration correctly. We can only confirm that it works properly by sending and receiving test emails.
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Today you will learn to configure your company email in Outlook in the fastest and easiest way, follow all the steps in order and tell us how your email works.
Step 11. Click on the Next button, the system loads and displays a message that the test has been completed successfully.
Step 12. Test your email by sending a fake email. Be sure to test both the send and receive functions. Once complete and no errors found, you can start working on your account as usual.
Although the process seems simple, sometimes problems arise such as the inability to send or receive emails. Among the most common are:
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As we mentioned at the beginning, the use of company email brings a more professional image to our business. But in order for us to use it without problems, we need to do the right configuration. If you still have doubts about how to set up a company email or want to use an account in your business, do not hesitate to contact us. In this help article, you will learn how to synchronize your e-mail, your contacts and your calendar with Outlook 2016 for Windows (version 1809). A guide to setting up Outlook 2016 for Mac can be found here.
By following the step-by-step instructions, you will set your account as the first email account in Outlook. If another email account has been set up in your instance of Outlook, you will find the corresponding visual instructions under this entry.
Unfortunately, Outlook 2016 cannot synchronize calendar and address book data by default using the open standards CalDAV and CardDAV, respectively. Therefore, an add-on must be installed to do this.
In the following visual instructions, we use the open source CalDav Synchronizer Outlook add-on. Alternative editions are in-depth guidelines for address book and calendar synchronization are available.
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The CalDav Synchronizer Outlook add-on is available on the developer’s Sourceforge page. The download is in the form of a .zip file. Extract (unzip) the file and open the file named CalDavSynchronizer.Setup.msi to install the add-on.
When the installation is complete, restart Outlook 2016. You can now use the add-in and set up synchronization.
Set your calendar in Outlook CalDav Synchronizer with the help of visual instructions. A detailed step-by-step guide can be found here.
Set up your address book in Outlook CalDav Synchronizer with the help of visual instructions. A detailed step-by-step guide can be found here.
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However, you can replace your address with an alias in Outlook 2016. In this case, e-mails are always sent with your alias address.
Change your return address in Outlook 2016 and make your alias the default return address with the help of these visual instructions. A detailed step-by-step guide to setting up an aliasin Outlook 2016 can be found here.
Outlook 2016 does not support IMAP notes. Therefore, the synchronization of your notes with Outlook 2016 is not possible.
Enter a name for your account (this name will appear in the list of accounts) and a sender name that your email recipients will see.
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Enter the full email address and then the password below. You specify a password in the control panel when you set up an email address.
To set up an email address yourself, go to «Manual setup or additional server types» and then click on «Next».
With IMAP, your email is stored on a server. Every time you read an email, a copy is downloaded from the server.
Use POP3 Download and save your email in your Outlook. The message is then deleted from the server. So you can also read your e-mail offline at any time, for example when you are on the train.
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Always enable authentication for your outgoing mail server. The easiest option is “Use the same settings as my inbox server”
Click “OK” to confirm the settings and then “Next”. The account settings will then be checked and you will see a success message if the account is set up correctly.
Adding an email account to Outlook can seem daunting to beginners. You don’t have to worry though – this tutorial will show you how to set up Outlook quickly and easily.
If you want to add a Gmail account to Outlook, you only need an email address and a password. This is because Microsoft Outlook will automatically add your Gmail account with IMAP. The process should be similar if you use a similar free email provider.
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If you enable two-factor authentication (2FA), make sure you set up your authentication app like Google Authenticator and its password.
Before adding the incoming and outgoing mail server details to the email client, you need to find your email configuration details.
If you use email, log into your hosting account, go to hPanel and scroll down to the email section. Then click on Email Account.
Click on your domain name and navigate to Configuration Settings -> Manual Configuration to view mail log information.
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Copy and paste the details into a notepad file to save, or leave the page open while you configure Microsoft Outlook.
Microsoft Outlook comes in several versions. We will discuss the setup of Outlook 2019 and 2016. It is important to know which one you are using as the configuration process is slightly different for each version.
The steps to configure Outlook on Windows and MacOS are very similar. This tutorial focuses on configuring the Windows version of the program.
Do you want to manually add your email address to Outlook? It’s easy and fast – just grab your IMAP and SMTP configuration details from hPanel. Then open a mail client and add a new email account. Enter the details in the respective fields. If you encounter errors, reset your password and enter the parameters again. For more information, follow the tutorial below.
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To configure outgoing and incoming mail server settings, click Advanced Options, select the Let me set up my account manually box, and click Connect.
Choose between POP or IMAP. If you use more than one device to access your email account, we recommend choosing IMAP.
On the IMAP Account Settings page, fill in the Incoming Mail and Outgoing Mail fields with the hostname and port number of your mail server. Next, select SSL/TLS as the encryption method for incoming mail and click Next.
If an error message appears, click Change Account Settings to return to the previous screen. Once there, check the settings.
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If the information you entered is correct, the window below will open to let you know that the email account has been added successfully. Click Done to view your mailbox.
To add an additional email account, go to File and click Add Account. Then, follow the same steps as before.
To automatically set up an Outlook inbox for an email address, you need an email address, the correct MX record set up and your domain to point to our servers. Add the following CNAME record to your domain’s DNS zone:
Keep in mind that it can take up to 24 hours for all DNS record changes to propagate. Once done, open Outlook and add a new email account. Enter your username and password. It should take up to 10 minutes for the mail client to successfully connect to your client
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