Setting Up A Work Email On Outlook – If you’re looking for a simple and effective way to manage your email account, try using an email client like Microsoft Outlook.
Adding email accounts to Outlook can seem difficult for beginners. No need to worry – this tutorial will show you how to set up Outlook quickly and easily.
Setting Up A Work Email On Outlook
If you want to add your Gmail account to Outlook, all you need is your email address and password. This is because Microsoft Outlook will automatically add your Gmail account using IMAP. The process should be the same if you use the same email provider.
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If you have two-factor authentication (2FA), make sure you have an authentication app like Google Authenticator and your password ready.
Before you can add the incoming and outgoing email server information to your email client, you need to find your email configuration information.
If you use email, log into your hosting account, go to hPanel and scroll down to the Email section. Then click on Email Account.
Click on the domain name and go to Settings -> Manual Settings to view the email protocol details.
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Copy and paste the information into a Notepad file to save, or leave the page blank when you install Microsoft Outlook.
Microsoft Outlook is available in different versions. Let’s talk about setting up Outlook 2019 and 2016. It’s important to know which one you’re using because the setup process is slightly different for each version.
The steps to set up Outlook on Windows and macOS are almost the same. This tutorial will focus on setting up the Windows version of the software.
Want to manually add email addresses to Outlook? Quick and easy – just grab your IMAP and SMTP configuration information from hPanel. Then open your email client and add a new email account. Enter the details in the relevant fields. If you face an error, reset the password and enter the parameters again. To learn more, follow the tutorial below.
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To configure incoming and outgoing mail server settings, click Advanced Options, select the Allow me to set up my account check box, and then click Connect.
Choose between POP or IMAP. If you use more than one device to access your email account, we recommend that you choose IMAP.
On the IMAP Account Settings page, fill in the Incoming Mail and Outgoing Mail boxes with the host name and port number of your email server. Next, select SSL/TLS as the encryption method for incoming mail and click Next.
If an error message appears, click Change Account Settings to return to the previous screen. After that, check the settings again.
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If the information you entered is correct, the following window will open to let you know that your email account has been added. Click Done to view the mailbox.
To add additional email accounts, go to File and click Add Account. Then follow the same steps as before.
To automatically configure your Outlook inbox for email addresses, you need your email address, a valid MX record, and your domain pointing to our servers. Add the following CNAME record to your domain’s DNS zone:
Note that DNS record changes can take up to 24 hours to propagate. Once done, open Outlook and add a new email account. Enter your username and password. It may take up to 10 minutes for the mail client to connect to the mailbox.
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After opening the app for the first time, a welcome screen will appear. Click Next to continue the setup.
In the Server Information, click the Account Type drop-down menu and select POP or IMAP; in this step we will select IMAP.
Then re-enter your email address in the Username field along with your password and click the More Settings button.
In the next pop-up window, click the Outgoing Server tab. Check Outgoing server (SMTP) requires authentication and select Use same settings as incoming mail server.
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Then click on the Advanced tab. Enter your port number in the Incoming Server (IMAP) and Outgoing Server (SMTP) fields.
On the Inbound (IMAP) server, click the encrypted connection type drop-down menu and select SSL encryption. Click OK.
Internet Message Access Protocol (IMAP) enables email clients to synchronize with mail servers in real time, allowing users to access email on multiple devices.
Using this protocol, Outlook will only download messages after clicking on them. It will not download attachments automatically.
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On the other hand, Post Office Protocol (POP) downloads and stores messages locally but deletes them from the server inbox. This means that your inbox can only be accessed on one device.
The advantage of POP is that users can access email even if there is no connection to the server.
If you’re not sure which email protocol to use, we recommend IMAP, as it will allow you to access your email on multiple devices.
When choosing between IMAP and POP, consider going with the former because it allows you to access your email account on different devices.
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I hope this article will help you to set up an email account in Microsoft Outlook. If you have questions or suggestions, do not hesitate to share them in the comments section.
Amanda is a content writer with a passion for WordPress and digital marketing. Our goal is to provide content that can help our readers develop their business and career. In his spare time, he likes to walk, read books, and fill his journal with comics. The Web Signature Add-in for Outlook, developed in partnership with Microsoft, adds signatures to email in Outlook for Windows, Outlook for Mac (early access) and Outlook. on the web (OWA). Watch the video below or continue reading the article to learn how the web plugin works and how to use it to choose different email signatures.
The web add-in is an email alert feature for Office 365. If you want Microsoft 365 users to get automatic alerts in Outlook, you must:
If you are looking for instructions on how to implement and use the Common Signatures Add-in for Outlook (COM Add-in), see this section. For a comparison of the two Outlook add-ins, see this article.
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After you start writing an email in Outlook, the signature is inserted directly into the body of the email, according to the rules set on the client’s side (Figure 1.). For example, a different signature is set for new messages and another for replies/forwards. The web plugin uses Microsoft’s new event-based activation feature to customize the process of adding notifications (no need to start the plugin first).
If event-based activation is not working in the Outlook desktop app, your version of Outlook may not fully support web add-ins. Try updating Outlook or changing the update center for Microsoft Apps, as described in this Microsoft article. You can still add signatures yourself, as described below.
To enter a signature manually, first click on the Ribbon Signature button (Fig.2., item 1). Then, in the panel that opens, click Use this signature under the signature you want to use (Fig.2., item 2).
To open the Add to Web option when composing a message in Outlook on the web (OWA), click Signature at the bottom of the message. If you don’t see the button, click More Apps (
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If you want the web plug-in window to open automatically every time you compose an email, pin the window to Outlook using the button shown in Figure 4. Click the pin button again to remove (hide) the panel.
When you change the user (email address) in the From email field, the web plugin will:
If you see the Outlook / Cloud option in the Web Add-on panel (Figure 5), you can use it to switch between the client side (Outlook) and the server side (cloud).
Administrators can install plugins either centrally (see GPO or Intune instructions) or individually by individual users (as described here).
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To access client signatures, you must sign in to the add-in using your Microsoft 365 account credentials. Signatures added by the COM add-in are available like any other Outlook signature. If your organization’s administrator has set it as the default, it will be added automatically when you compose a new message or forward/reply to an email (Figure 6.).
Fig. 6. Signature Add-in for Outlook adds automatic signatures as you type. You can also preview other available signatures through the plugin panel.
You can also add it from the Outlook ribbon: in writing mode, go to the Message tab, click on Symbols on the ribbon (Figure 7.) and select any symbol available to you (if a symbol has been added to your message. ), it will be replaced by the one you chose).
Click the add-in button on the Outlook ribbon to show/hide the add-in panel. Note that the button may not appear if you open the message in a new window. You can use the plugin panel: If you followed my previous post on how to create a custom business email, you know how important it is.
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